例1

Directions：You are preparing for a field report，please write it in about 100words with such items as following：

①the current situation of the equipments

②your reason and suggestion

To：Mr.Zhao Minghua，president of Beijing University

From：Mr.Li HongJun，Dean of Studies.

Subject：Buying computers and videotape recorders.

Dear Mr.President：

Upon the request of the Equipment Division of the university，we have inspected the laboratory of the Physical Department and found its present equipments unsatisfactory to student， particularly to post graduates.Because there are fourty computers in our laboratory，but there are almost ten times the students and 25 percent are postgraduates.The laboratory material is so shortage that the situation have to be improved at once.In order to enhance the effect of experiments，it is hereby recommended that twenty computers and ten videotape recorders be bought and issued to the laboratory.

Li HongJun

*.这是一份实地考察报告，要求将所看到的状况实事求是的反映出来。upon the request表示在……的要求下，以request表示要求一般比较正式。postgraduates即研究生

例2

Direction：Take a report by the academic department of an association.Follows should be pay attention to：

1）the immediate schemes

2）detailed information such as dates，related persons and numbers

WORK-IN-PROGRESS REPORT FOR THE MONTH OF MARCH，2002

From：Anny lee， Head ，Academic Department

To：Mr Ng sik-hung，Chairman Shang Hai Evergreen Association

Ref：0091963

Date：2 April 2002

Ⅰ。Shang Hai Secondary School

1.The number of students for the month is：Form 1：329，Form 2：300，Form 3：500，Form 4：238，Form 5：234

2.The week starting from 17 March 2002 was scheduled as a “week”。

3.Mental consult was scheduled to be March offered 2002 in the School Hospital within the period 29 to 1 May 2002.The persons in charge of the program would be staff of the Mental Health Society.

Ⅱ。Academic exchange

1.As one of the initiators，the Association has agreed to host the seminar“The fostering of talented personnel in Mainland China”，to be held on 3 May 2002 in Shang Hai.

2.The Chairman has agreed to give a talk on behalf of the Association in a seminar on the exchange of talented personnel within South East Asia，which is scheduled to be held on 1 July 1997 in Tokyo.

［signature］

*.这是一份工作报告，这类报告应注意言之有序，无论是说一件事的始未，或多项事的情况，都必须有条不紊，思路清晰，并且言之有据，引用的数据要准确，事实的真相要客观地陈述。